Fee Structure Creation

Fee Structure Creation

Fee structure is defined fee for particular program year wise. There can be same fee for each year in such scenarios fee structure can be replicated. Defining fee structure is nothing but structuring fee head wise amount. Fee structure can vary based on category & quota of students. Also sponsorship bodies play vital role in fee part.

Role

Finance Admin

Path

Finance Admin >> Fee >> Academic Fee >> Academic Fee Fixation

Terminology Used

Academic Batch - Batches will be predefined duration of programs depending on start and end year of program. For example students who will be taking admission for MBA in 2020 will be having batch 2020-2022.

Academic Year- Academic year will be a year in which student is currently pursuing. Academic year can be first year, second year, third year depending on duration of program. For example students who have taken admission in 2019 will be in second year on 2020.

Fee Structure Name- Fee structure name will be user defined name for particular fee structure. This can be used for identification purpose by user and will be displayed at student end also.

Applicable from and to dates- These will be the dates in which fee structure will be effective. If student is active in 2nd year, his/her dates of first year's fee structure should be inactive and 2nd years fee structure should be active.

Inputs Needed

Academic Batch

Academic Year

Fee structure name

Applicable from and to dates

Fee structure rules if any

Functionality

• Creation of fee structure- Fee structure can be created with some basic details like fee structure name, from & to dates etc.
• Replication of fee structure- Fee structure can be replicated from program to program, batch to batch or year to year as well.
• Invoice Generation- Generation of all the invoices on single click if category and quota of student is defined.
• Admission- Admission types & categories can be added particular to that fee structure or can be viewed if already added by admission admin.
• Delete/edit-Fee structure can be deleted or edited
• Mapping of Admission Type - Any single admission type can be mapped with all students for fee related things. For example student may have selected his admission type as NRI or CAP or any other but while creating fee structure same fee can be applied to all students by mapping any single admission type for all students.
• Invoice Generation by Excel- Invoices can be generated via excel template by adding admission type, category & sponsorship if any of students. If quota and category is already defined at the time of admission no need to re-upload the template.
• Installments- Installments can be given according to admission type and category. Installments can be directly mapped with the admission type. For example if installment will be given to NRI admission type, Installment will be applicable to all students who comes under this admission type.
• Mapping of Payment mode- Required payment modes like online payment, bank challan etc can be mapped with program. This mapping will be for entire program.

Step by Step

Fee structure creation- Program wise fee structure can be created by clicking on create new fee structure.

Academic Batch, Academic year, Fee structure name , applicable dates and rules & regulations will be entered by admin.

Academic Batch - Batches will be predefined duration of programs depending on start and end year of program. For example students who will be taking admission for MBA in 2020 will be having batch 2020-2022.

Academic Year- Academic year will be a year in which student is currently pursuing. Academic year can be first year, second year, third year depending on duration of program. For example students who have taken admission in 2019 will be in second year on 2020.

Fee Structure Name- Fee structure name will be user defined name for particular fee structure. This can be used for identification purpose by user and will be displayed at student end also.

Applicable from and to dates- These will be the dates in which fee structure will be effective. If student is active in 2nd year, his/her dates of first year's fee structure should be inactive and 2nd years fee structure should be active.

Fee structure can be replicated across the program or year or batch.

Admission quota or category can be added by finance admin

Mapping of Admission Type with fee structure- Any single admission type can be mapped with all students for fee related things. For example student may have selected his admission type as NRI or CAP or any other but while creating fee structure same fee can be applied to all students by mapping any single admission type for all students.

Invoice Generation by Excel- Invoices of all students can be generated via excel.

Excel template for generating invoices.

Installment configuration- Installment can be added against Admission Type. Date for paying installment can be defined.

Installment History