Difference between revisions of "Resignation"

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== '''Resignation''' ==
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== '''Resignation Policy''' ==
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Resignation is the termination of employment initiated by the employee. That is, the employee voluntarily decides to end their employment and clearly communicates that decision to the employer. An employee can apply for his resignation through the system if the resignation policy is configured at Institute Level. In this particular section we will discuss about the Resignation Policy configuration and its overall functionality.
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An employee can apply for his resignation through his Login.
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Resignation application goes to the Approval authorities, for them to accept the request.
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Resignation Policy includes definitions of
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# Time period from joining, after which an employee can give resignation.
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# Notice Period Duration, either in terms of Tenure from date of joining, or tenure from date of resigning.
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# Other rules/conditions applicable in the Notice Period.
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# Departments/Authorities from where NO-DUES need to be obtained before getting relieved.
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# Any other Rule
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Other then Resignation, Retirement and Termination Policies can also be defined.
  
 
== '''Role''' ==
 
== '''Role''' ==
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Head Admin
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Head Admin : To accept and forward the Resignation Resignation
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Staff / Faculty : Can apply for Resignation from their Login
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Finance Admin : For Full and Final Settlement
  
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Staff / Faculty
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HR Admin : for Handing over Relieving Letter and Experience certificate
  
 
== '''Path''' ==
 
== '''Path''' ==
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== '''Terminology Used''' ==
 
== '''Terminology Used''' ==
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* Resignation - Resignation is the termination of employment initiated by the employee.
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* Resignation : Voluntary Relieving from services desired by employee
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* Termination : Forced Relieving from services by management
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* Retirement : Relieving of services due to age thresh-hold
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* FnF : Full and Final Settlement
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* No Dues : Clearance to be obtained from each department for no dues on either employee or employer's side.
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* Tenure : Time Period calculation
  
 
== '''Functionality''' ==
 
== '''Functionality''' ==
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* Resignation process starts from Staff / Faculty Admin and with the Leave Admin.
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* Resignation process starts from employee login, when he applies voluntary for relieving from services
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* Employee can initiate his/her termination of employment through staff / faculty admin.
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* Employee fills the details such as whether he is ready to pay the Notice period or he will serve the notice period etc. and send a resignation request to the Manager  
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* Employee fills the details and send a resignation request to the Manager which will then be accepted/declined by the Manager.
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* The request can be accepted/declined by the Reporting Manager.
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* However at the very initial stage, the resignation policy should be configured through the Head Admin.
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* Depending upon how the Resignation Policy is configured, the emplyee will have to
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** Fulfill all conditions
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* The resignation policy needs to be defined for all post types. The key components of resignation policy are stated below:
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** Obtain No-Dues from defined departments/authorities
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# Post Type
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* His Full and final settlement will happen from the Finance department.
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# Resignation not permitted for.(Can be defined in number of months / years)
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** The settlement will include Leave en-cashment
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# Notice Period. (Can be defined in number of months / years)
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** Adjustment of any Employee Expense/Advance
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# Leaves allowed during Notice Period. Eg: During the notice period Medical / Sick leaves can be availed only. Employee will not be eligible for availing any other leave.
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** Any settlement from other departments like library, guest house etc to be done in the finance department 
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# Other Resignation Rules if any.Eg: In case of disciplinary actions or any other genuine situation, the employee may not serve the notice period. Prior Approval for the same needs to be granted by the management.
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** Any other settlement claim from the Employee or Organization 
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# For relieving letter, No objection can be received from various admins. Eg: In case of Employee No objection can be received from Leave and Finance Admin.
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* Once the settlement agreement is done, the Finance Department will notify the HR Department to Process the Relieving Letter and Experience certificate 
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* All the above listed components needs to be specified in order to create resignation Policy.
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* The HR Department then can handover the Relieving Letter and Experience certificate
  
 
== '''Step by Step''' ==
 
== '''Step by Step''' ==
 
# Resignation Policy Configuration
 
# Resignation Policy Configuration
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[[File:Resignation Policy Config.jpg|center|frameless|900x900px]]
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[[File:Resignation - 3.png|center|frameless|900x900px]]
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2.  Admin from whom Relieving Letter can be acquired.
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[[File:Relieving Letter.jpg|center|frameless|900x900px]]
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2.  Other Rules Associated with Resignation and
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3.  No - Dues from different Departments/Authorities
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[[File:Resignation - 4.png|center|frameless|900x900px]]
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4. Retirement Policy Configuration
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[[File:Retirement - 1.png|center|frameless|900x900px]]
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5.  Resignation Application from Employee
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[[File:Resignation - 1.png|center|frameless|900x900px]]
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[[File:Resignation - 2.png|center|frameless|900x900px]]

Latest revision as of 12:03, 28 April 2020

Resignation Policy

An employee can apply for his resignation through his Login.

Resignation application goes to the Approval authorities, for them to accept the request.

Resignation Policy includes definitions of

  1. Time period from joining, after which an employee can give resignation.
  2. Notice Period Duration, either in terms of Tenure from date of joining, or tenure from date of resigning.
  3. Other rules/conditions applicable in the Notice Period.
  4. Departments/Authorities from where NO-DUES need to be obtained before getting relieved.
  5. Any other Rule

Other then Resignation, Retirement and Termination Policies can also be defined.

Role

Head Admin : To accept and forward the Resignation Resignation

Staff / Faculty : Can apply for Resignation from their Login

Finance Admin : For Full and Final Settlement

HR Admin : for Handing over Relieving Letter and Experience certificate

Path

  1. Head Admin » Posts » Policy Configuration
  2. Requisitions » Service Related » Resignation

Inputs Needed

  • Organizations Resignation Policy.
  • Department wise, post wise resignation policy.

Terminology Used

  • Resignation : Voluntary Relieving from services desired by employee
  • Termination : Forced Relieving from services by management
  • Retirement : Relieving of services due to age thresh-hold
  • FnF : Full and Final Settlement
  • No Dues : Clearance to be obtained from each department for no dues on either employee or employer's side.
  • Tenure : Time Period calculation

Functionality

  • Resignation process starts from employee login, when he applies voluntary for relieving from services
  • Employee fills the details such as whether he is ready to pay the Notice period or he will serve the notice period etc. and send a resignation request to the Manager
  • The request can be accepted/declined by the Reporting Manager.
  • Depending upon how the Resignation Policy is configured, the emplyee will have to
    • Fulfill all conditions
    • Obtain No-Dues from defined departments/authorities
  • His Full and final settlement will happen from the Finance department.
    • The settlement will include Leave en-cashment
    • Adjustment of any Employee Expense/Advance
    • Any settlement from other departments like library, guest house etc to be done in the finance department
    • Any other settlement claim from the Employee or Organization
  • Once the settlement agreement is done, the Finance Department will notify the HR Department to Process the Relieving Letter and Experience certificate
  • The HR Department then can handover the Relieving Letter and Experience certificate

Step by Step

  1. Resignation Policy Configuration
Resignation - 3.png

2. Other Rules Associated with Resignation and

3. No - Dues from different Departments/Authorities

Resignation - 4.png

4. Retirement Policy Configuration

Retirement - 1.png

5. Resignation Application from Employee

Resignation - 1.png
Resignation - 2.png
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