Difference between revisions of "Guest Room Booking"

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== '''Guest Room Booking''' ==
 
== '''Guest Room Booking''' ==
−
 
+
Guest room booking enables selection of rooms to be allocated to the guests. Entire process of rooms allocation, check-in, check-out, invoicing, etc. can be carried out.
  
 
== ''' Roles ''' ==  
 
== ''' Roles ''' ==  
Line 6: Line 6:
  
 
== ''' Path ''' ==  
 
== ''' Path ''' ==  
−
Hostel Admin login >> Hostel Allocation >> Guest Room Booking
+
Hostel Admin >> Hostel Allocation >> Guest Room Booking
  
 
OR
 
OR
Line 14: Line 14:
 
== ''' Inputs Needed ''' ==  
 
== ''' Inputs Needed ''' ==  
  
−
* Apply for Requisition
+
* Hostel Policy applicable.
−
*
+
* Active Hostel plan.
 +
* Dates for check in and check out.
  
 
== <b>Functionality</b> ==
 
== <b>Functionality</b> ==
Line 27: Line 28:
  
 
== '''Configuration and it's effects''' ==
 
== '''Configuration and it's effects''' ==
 +
<b> Primary Functionality </b>
 +
 +
'''1. Room Booking'''
 +
* By selecting dates list of requisition appears.
 +
* By clicking on book now option user will be routed to room allocation page.
 +
* Available room can be selected by specifying the count for guests.
 +
* Confirm the charges mode and save the bookings.
 +
 +
'''2. Event Booking'''
 +
* By selecting dates list of booking appears.
 +
* Based on selection of entry user gets routed to checkout page.
 +
* Check out process can be completed for an event.
 +
 +
'''3. Check-In'''
 +
* After booking confirmation process the booking details goes to check in page.
 +
* By selecting booking details changes in allocation can be made.
 +
* On change booking page details like applicable tariff, concession, etc. can be specified.
 +
* Allocation or De-allocation of room can be done.
 +
* Post room allocation income receipt can be generated for the transaction.
 +
* Once checked in the guest details moves to next tab that is check out.
 +
 +
'''4. Check-Out'''
 +
* Guest check in details shall appear in the listing.
 +
* By selecting an entry user can extend the stay or opt for check out option.
 +
* For extending stay it shall ask to selecting new checkout date.
 +
* At the time of checkout any additional charges applicable can be entered and same can be settled by clicking on      Income receipt.
 +
* Option to print receipt.
 +
 +
'''5. Available Room'''
 +
* By selecting Hostel building and floor list of total rooms in that building appears.
 +
* Capacity, availability and charges for the rooms will be mentioned.
 +
* Different color indicators for available, allocated and fast filling rooms.
 +
 +
'''6. Guest Room Booking History'''
 +
* Booking history will be listed.
 +
* Guest booking history details will be visible.
  
−
'''CASE 1 :- Apply for Requisition'''
+
'''7. Booking Calendar'''
−
*  
+
* Booking calendar month wise would be visible.
 +
* Color indicators for allocated rooms, checked-in rooms, etc.
  
 
== '''Step by step''' ==
 
== '''Step by step''' ==
 
  Follow Below mentioned steps
 
  Follow Below mentioned steps
 +
 +
* Requisition List
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking.png|border|center|frameless|750x750px]]
 +
 +
 +
* Room Booking
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking(1).png|border|center|frameless|750x750px]]
 +
 +
 +
* Room Allocation
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking(2).png|border|center|frameless|750x750px]]
 +
 +
 +
* Room Charges Payable
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking(3).png|border|center|frameless|750x750px]]
 +
 +
 +
* Check-In List
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking(4).png|border|center|frameless|750x750px]]
 +
 +
 +
* Change Room details for allocation
 +
 +
[[File:Screenshot 2019-09-20 Screenshot(1).png|border|center|frameless|750x750px]]
 +
 +
 +
* Invoice Generation
 +
 +
[[File:Screenshot 2019-09-20 Screenshot(2).png|border|center|frameless|750x750px]]
 +
 +
 +
* Allocation and Actual Check-in
 +
 +
[[File:Screenshot 2019-09-20 Screenshot.png|border|center|frameless|750x750px]]
 +
 +
 +
* Check-Out
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking(5).png|center|frameless|750x750px]]
 +
 +
 +
* Additional Charges applicable
 +
 +
[[File:Screenshot 2019-09-20 Screenshot(3).png|border|center|frameless|750x750px]]
 +
 +
 +
* Available Rooms
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking(6).png|border|center|frameless|750x750px]]
 +
 +
 +
* Guest Room Booking History
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking(7).png|border|center|frameless|750x750px]]
 +
 +
 +
* Booking Calendar
 +
 +
[[File:Screenshot 2019-09-20 Guest Room Booking(8).png|border|center|frameless|750x750px]]

Latest revision as of 12:58, 20 September 2019

Guest Room Booking

Guest room booking enables selection of rooms to be allocated to the guests. Entire process of rooms allocation, check-in, check-out, invoicing, etc. can be carried out.

Roles

Hostel Admin, Warden

Path

Hostel Admin >> Hostel Allocation >> Guest Room Booking

OR

Warden login >> Hostel Allocation >> Guest Room Booking

Inputs Needed

  • Hostel Policy applicable.
  • Active Hostel plan.
  • Dates for check in and check out.

Functionality

  • Guest room booking.
  • Event booking
  • Check in option.
  • Check out option.
  • Available room list.
  • Guest room booking history.
  • Booking calendar view with different color indicators.

Configuration and it's effects

Primary Functionality

1. Room Booking

  • By selecting dates list of requisition appears.
  • By clicking on book now option user will be routed to room allocation page.
  • Available room can be selected by specifying the count for guests.
  • Confirm the charges mode and save the bookings.

2. Event Booking

  • By selecting dates list of booking appears.
  • Based on selection of entry user gets routed to checkout page.
  • Check out process can be completed for an event.

3. Check-In

  • After booking confirmation process the booking details goes to check in page.
  • By selecting booking details changes in allocation can be made.
  • On change booking page details like applicable tariff, concession, etc. can be specified.
  • Allocation or De-allocation of room can be done.
  • Post room allocation income receipt can be generated for the transaction.
  • Once checked in the guest details moves to next tab that is check out.

4. Check-Out

  • Guest check in details shall appear in the listing.
  • By selecting an entry user can extend the stay or opt for check out option.
  • For extending stay it shall ask to selecting new checkout date.
  • At the time of checkout any additional charges applicable can be entered and same can be settled by clicking on Income receipt.
  • Option to print receipt.

5. Available Room

  • By selecting Hostel building and floor list of total rooms in that building appears.
  • Capacity, availability and charges for the rooms will be mentioned.
  • Different color indicators for available, allocated and fast filling rooms.

6. Guest Room Booking History

  • Booking history will be listed.
  • Guest booking history details will be visible.

7. Booking Calendar

  • Booking calendar month wise would be visible.
  • Color indicators for allocated rooms, checked-in rooms, etc.

Step by step

Follow Below mentioned steps
  • Requisition List
Screenshot 2019-09-20 Guest Room Booking.png


  • Room Booking
Screenshot 2019-09-20 Guest Room Booking(1).png


  • Room Allocation
Screenshot 2019-09-20 Guest Room Booking(2).png


  • Room Charges Payable
Screenshot 2019-09-20 Guest Room Booking(3).png


  • Check-In List
Screenshot 2019-09-20 Guest Room Booking(4).png


  • Change Room details for allocation
Screenshot 2019-09-20 Screenshot(1).png


  • Invoice Generation
Screenshot 2019-09-20 Screenshot(2).png


  • Allocation and Actual Check-in
Screenshot 2019-09-20 Screenshot.png


  • Check-Out
Screenshot 2019-09-20 Guest Room Booking(5).png


  • Additional Charges applicable
Screenshot 2019-09-20 Screenshot(3).png


  • Available Rooms
Screenshot 2019-09-20 Guest Room Booking(6).png


  • Guest Room Booking History
Screenshot 2019-09-20 Guest Room Booking(7).png


  • Booking Calendar
Screenshot 2019-09-20 Guest Room Booking(8).png
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