Muster

Defining Muster

Following things can be defined in Muster

• Weekly Off’s
• List of holidays
• Full day, Half Day time
• Permissible Time Slots for work
• Permissible flexibility for late coming and early going
• No of times employee can seek permission to come and no of hours he must work for full day regularization
• Leave deduction rules in case his attendance falls short. Deduction rules in terms of how many leaves of which type be deducted and how much can be forgo-ed

Work time changes

An employee can seek to change his work timings occasionally or for the whole term. He may make the request which goes through entire approval cycle. The work time change maintains the total number of working hours and just changes the slot choice.

If the approval is for a day – it shows in the muster as approved with NO late mark.

Late coming and early going permissions

The number of time employee can seek late coming or early going request can be configured. Let say it has been configured for 3 times in a month, then employee can not make a fourth request in the same month.

Also late coming or early going request has been restricted to atleast 5 hrs. the employee cannot change his work time to less than 5 hrs. and make a request to regularize the same.

Short attendance and automatic deductions

Lets say Full day work time is  8:30 Hrs. And Half day is 4:00 Hrs.

If the configuration is such that employee can seek two permissions per month at the most for coming late/going early still maintaining lets say 5 hrs. (Configurable). If the permission is granted, it shall be regularized as full day working.

After two such permission, all the Short attendance would initiate leave deduction as defined in the configuration. After all the balances of all leaves mentioned in the configuration are deducted, the short attendance would be converted to LOP (LOSS OF PAY)

All these LOP will result in

• Deduction of pay
• Extension of all applicable periods. For e.g. if service contract was to be converted from probation confirmation, LOP will extend the duration of probation by those no of days.

Leave on LOSS of Pay (LOP) will extend the leave cycle accordingly.

Muster Finalization

WORKING DAYS CALCULATION

CASE - 1

Working days calculation can be dependent on

• MUSTER (integrated with bio-metric and pulls attendance from there)
• LEAVE Register – Leave availed by employees and LWP’s

In such cases all calculations are automatic. Before calculation of salary Leave admin freezes attendance, and removes any discrepancies in the records, if any are present. After freezing of attendance Finance Admin calculates the salary.

CASE - 2

However in some organizations MUSTER ENTRIES are not COMPULSORY. In such cases configuration can be made such that each day default attendance of each employee is market unless he/she has applied for Leaves.

Provision however must be given to the Finance Admin to enter LWP manually at the time of Salary calculations. This is because Default attendance is market for each day even if the employee is absent and no leave application is filled.

FREEZING MUSTER

CASE - 1

Working days calculation can be dependent on

• MUSTER (integrated with bio-metric and pulls attendance from there)
• LEAVE Register – Leave availed by employees and LWP’s and LOP’s

In such cases all calculations are automatic. Before calculation of salary Leave admin freezes attendance, and removes any discrepancies in the records. After freezing of attendance Salary Admin calculates the salary.

Example :

• If no in-time and out time is and no leave application is found for a day for an employee.
• If only one punch is found for an employee on a day.

CASE - 2

However in some organizations MUSTER ENTRIES are not COMPULSORY. In such cases configuration can be made such that each day default attendance of each employee is market unless he/she has applied for Leaves.

Provision however is given to the Finance Admin to enter LWP manually at the time of Salary calculations. This is because Default attendance is market for each day even if the employee is absent and no leave application is filled.