Guest Room Booking

Guest Room Booking

Guest room booking enables selection of rooms to be allocated to the guests. Entire process of rooms allocation, check-in, check-out, invoicing, etc. can be carried out.

Roles

Hostel Admin, Warden

Path

Hostel Admin login >> Hostel Allocation >> Guest Room Booking

OR

Warden login >> Hostel Allocation >> Guest Room Booking

Inputs Needed

• Hostel Policy applicable.
• Active Hostel plan.
• Dates for check in and check out.

Functionality

• Guest room booking.
• Event booking
• Check in option.
• Check out option.
• Available room list.
• Guest room booking history.
• Booking calendar view with different color indicators.

Configuration and it's effects

Primary Functionality

1. Room Booking

• By selecting dates list of requisition appears.
• By clicking on book now option user will be routed to room allocation page.
• Available room can be selected by specifying the count for guests.
• Confirm the charges mode and save the bookings.

2. Event Booking

• By selecting dates list of booking appears.
• Based on selection of entry user gets routed to checkout page.
• Check out process can be completed for an event.

3. Check In

• After booking confirmation process the booking details goes to check in page.
• By selecting booking details changes in allocation can be made.
• On change booking page details like applicable tariff, concession, etc. can be specified.
• Allocation or De-allocation of room can be done.
• Post room allocation income receipt can be generated for the transaction.
• Once checked in the guest details moves to next tab that is check out.

4. Check Out

• Guest check in details shall appear in the listing.
• By selecting an entry user can extend the stay or opt for check out option.
• For extending stay it shall ask to selecting new checkout date.
• At the time of checkout any additional charges applicable can be entered and same can be settled by clicking on Income receipt.
• Option to print receipt.

5. Available Room

• By selecting Hostel building and floor list of total rooms in that building appears.
• Capacity, availability and charges for the rooms will be mentioned.
• Different color indicators for available, allocated and fast filling rooms.

6. Guest Room Booking History

7. Booking Calendar

Step by step

Follow Below mentioned steps