Purchase Order Authority Configuration

Purchase Order Authority Configuration

This Configuration is done to define the budget wise authorities for Purchase Order(PO) approval. Budget ranges are to be defined against which authorities are assigned.

Roles

• Library Admin

Path

• Configuration » Purchase Order Authority Configuration

Inputs Needed

• Budget ranges.
• Authority names for defined budgets.

Functionality

• Based on the authority assigned to a budget range, the Purchase Order is sent to concerned authorities for approvals.
• For e.g., if budget range is defined as Rs.1/- to Rs.50000/-, for which "XYZ" authority is assigned. When a Purchase Order is to be raised between that an amount that falls between the given range, it goes to "XYZ" authority for approval. Only if he approves the Purchase Order for that amount, further process continues.

Terminology Used

• Budget Range : It is an amount range, for which an authority can be assigned.
• Purchase Order : A purchase order (PO) is a commercial document and first official offer issued by a buyer indicating types, quantities, and agreed prices for products or services.

Step by Step

1) Create budget ranges for authorities, by clicking on "Add New Budget Range" button.

2) Assign authorities to created budget ranges, by clicking on "Add/Edit" button.