Colloquium approval by Guide

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Colloquium Approval by Guide

The colloquium is where the registered candidate of doctoral study programmes present their ongoing research carried out within the framework of their Ph.d Thesis.

  • The candidate who has nearly completed his research work shall present a colloquium based on the work carried out, with consent from the guiding teacher/s.
  • The colloquium will be arranged by the Department concerned with a suitable notice and will be open to all.The suggestions received during the colloquium should be suitably incorporated in the draft thesis under the advice of the guide.




Faculty » Academics » Guide/Synopsis/Thesis Approval » Guide Approval » Guide Student Colloquium Approval


  • Candidate guide allocation must be done
  • Candidate should have submitted the Colloquium

Terminologies Used

  • Guide : Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
  • HOD : Head of the Department
  • Dean : The head of a university faculty or department.
  • Referee : A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
  • Convocation Year : Convocation means a large, formal meeting, esp. for the ceremony at a university at the end of a course of study.We can define period to identify candidate who have registered or accomplished their Synopsis & Thesis in defined Convocation Year.


1) Approve

  • Once colloquium request is submitted by candidate Job tray will be shown in guide login to accept the Colloquium request.
  • Guide will be able to check and download candidates Colloquium details in PDF format including Candidate registration,Submission,Scheduled date, Venue, and authority details from Pending Tab
  • Guide will be able to check the availability of Venue so he/she can schedule accordingly.
  • Guide can approve the request and it will be sent to the next higher authority for approval.
  • Once request is approved student will be moved in Approved student list.

2) Send back to Students

  • Guide can send back candidates request with Remark in case of not available,want to change schedule or any other reason.
  • If Guide choose an option of send back to students, candidate will be able to make the changes and resubmit it.After re-submission by candidate, it will be sent for approval to the guide again.

3) Guide will able to check approved,pending and send back candidate details in separate tab for Master & Ph.d programme.

Step by step

Follow Below mentioned steps

1) Job tray in Guide login : Student colloquium Approval

Collo by guide.png
2) Infrastructure availability & Colloquium approval by Guide
Guide collo approve1.png
Guide collo approval.png
Approve infra.png
Approved list1.png

3) Send back to student with Remark

Reject 1.png