Colloquium approval by HOD

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Colloquium Approval by HOD

The colloquium is where the registered candidate of doctoral study programmes present their ongoing research carried out within the framework of their Ph.d Thesis.

  • The candidate who has nearly completed his research work shall present a colloquium based on the work carried out, with consent from the guiding teacher/s.
  • The colloquium will be arranged by the Department concerned with a suitable notice and will be open to all.The suggestions received during the colloquium should be suitably incorporated in the draft thesis under the advice of the guide.
  • The colloquium shall be in the presence of the respective Head of Department or his nominee, and the research guide.




Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Student Colloquium Approval


  • Candidates colloquium request must be approved by Guide and Infrastructure authority

Terminologies Used

  • Guide : Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
  • HOD : Head of the Department
  • Dean : The head of a university faculty or department.
  • Referee : A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
  • Convocation Year : Convocation means a large, formal meeting, esp. for the ceremony at a university at the end of a course of study.We can define period to identify candidate who have registered or accomplished their Synopsis & Thesis in defined Convocation Year.


1) Approve

  • HOD will be able to check and download candidates Colloquium details in PDF format which includes Candidate registration,Submission,Scheduled date, Venue, and authority details from Pending Tab.
  • HOD can approve the request and it will be sent to the next higher authority for approval once approved by HOD.
  • HOD will be able to check list of candidates details whose colloquium is approved in Approved Student List.

2) Send back to Students

  • HOD can send back candidates request with Remark in case of not available,want to change schedule or any other reason.
  • If HOD choose an option of send back to students, candidate will be able to resubmit it with suggested changes.After re-submission by candidate,request will be sent to all concerned authorities again for approval.
  • HOD can check Sent back candidate list in Sent Back to Student List tab.

Step by step

Follow Below mentioned steps

1) Job tray in HOD login : Student colloquium Approval

Hod collo.png

2) Colloquium approval by HOD

Approval hod collo.png
Hod colloquium.png
Collo app.png

3) Send back to student with Remark

Collo reject by HOD.png
Colloq reject.png