Thesis Approval by Thesis Department

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Thesis Approval by Thesis Department

Thesis is a document submitted in support of candidature for an academic degree or professional qualification presenting the author's research and findings.

In many universities Master students will be evaluated on the basis of Thesis and some other courses.Ph.D. candidate will be mainly evaluated on the basis of the Ph.D thesis submitted by him/her.

  • Once thesis evaluation is approved by Guide and HOD of the department, thesis department will get an alert to approve the candidate Thesis request.




Staff » Personal » Thesis Thesis Department Approval


  • Thesis department authority must be configured in Thesis Configuration
  • Candidates Thesis should be approved by Guide and HOD

Terminologies Used

  • Guide : Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
  • HOD : Head of the Department
  • Dean : The head of a university faculty or department.
  • Referee : A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
  • Convocation Year : Convocation means a large, formal meeting, esp. for the ceremony at a university at the end of a course of study.We can define period to identify candidate who have registered or accomplished their Thesis & Thesis in defined Convocation Year.


1) Approve

  • Based on candidates submission One PDF file will be generated and shown in Pending tab which Thesis Dept owner can review and decide to approve or send back to students.Once it is approved by Thesis Department it will be sent for approval to the Dean.
  • Thesis Department will able to check approval status of other authorities and can communicate with respective authorities to take further action.
  • Master and Ph.d candidate is given in separate tab,so that they can get the students details easily.

2) Send back to Students

  • Thesis Department can send back submission with Remark to the candidate in case of any suggestion or changes required.
  • If Thesis Department choose an option of send back to students, candidate will be able to make the required changes and resubmit it.After re-submission by candidate, it will be sent for approval to the guide again.

3) Download Recommendation report

  • Thesis department will be able to view and download recommendation report submitted by Guide and referee on candidates Research work.

4) Auto Reminder

  • Thesis department will be able send an auto reminder to referee if acceptance is pending for Thesis evaluation.

5) Referee Thesis evaluation payment

  • Once the candidate thesis is evaluated and submitted the report by Referee,thesis department can request account department to make payment for Thesis evaluation.
  • Amount configured in Project Guide configuration will be processed and paid to the referee by Account section.

6) Open defense Approval Payment

  • Amount should be configured in Project Guide Configuration to conduct candidate open defense.
  • After successful conduction of candidate Open defense Payment request can be sent to the account section by Thesis dept authority.
  • Once payment request is approved by Account dept it will be paid to Referee by Account section.

Step by step

Follow Below mentioned steps

1) Job Tray for Thesis approval by Thesis Department

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Path : Staff » Personal » Thesis Thesis Department Approval

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2) Approve Thesis Request

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3) Send Back To Student

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4) Auto reminder

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5) Referee Thesis Evaluation payment

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6) Referee Open Defense Payment

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