Colloquium approval by Thesis Dept

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Colloquium Approval by Thesis Department

The colloquium is where the registered candidate of doctoral study programmes present their ongoing research carried out within the framework of their Ph.d Thesis.

  • Registered candidate can request concerned authorities & department to arrange colloquium,after their approval it will be arranged with a suitable notice and will be open to all.
  • The suggestions received during the colloquium should be suitably incorporated in the draft thesis under the advice of the guide.




Faculty »


  • Thesis Department Head/authority should be configured in Colloquium Configuration.
  • Candidate Colloquium request must be approved by Guide,Infrastructure authority,HOD and Dean.

Terminologies Used

  • Guide : Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
  • HOD : Head of the Department
  • Dean : The head of a university faculty or department.
  • Referee : A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
  • Convocation Year : Convocation means a large, formal meeting, esp. for the ceremony at a university at the end of a course of study.We can define period to identify candidate who have registered or accomplished their Synopsis & Thesis in defined Convocation Year.

Inputs Needed

  • Approve Request
  • Send Back to Students with Remark


1) Approve Student

  • Based on student submission One PDF file will be generated and shown in Pending tab which Thesis Dept. Authority can evaluate and decide to approve or Send back to candidate.
  • Once request is approved by Thesis Dept. candidates Colloquium will be arranged with a suitable notice and will be open to all.
  • Dean will be Able to download Candidates colloquium details in PDF format.

2) Send back to Students

  • Thesis dept authority can send back candidates colloquium request in case of any suggestion or changes required in schedule or presentation.
  • If Authority choose an option of send back to students, candidate will be able to make the necessary changes and resubmit it.After re-submission by candidate, it will be sent for approval to all authorities in order.

3) Candidate List/Report

  • Thesis Dept authority will able to check and export pending,approved and send back to candidate details in excel File to maintain records.

Step by step

Follow Below mentioned steps

1)Job Tray In Dean Login : Student Colloquium Approval

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2) Approve Student

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3) Send Back to Student

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