Thesis Approval by HOD

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Thesis Approval by HOD

Thesis is a document submitted in support of candidature for an academic degree or professional qualification presenting the author's research and findings.

In many universities Master students will be evaluated on the basis of Thesis and some other courses.Ph.D. candidate will be mainly evaluated on the basis of the Ph.D thesis submitted by him/her.

  • Once Thesis is approved by Guide it will sent to the HOD of the department to evaluate and Approve/Send back the candidate submission.




Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Student Thesis Approval


  • Candidates Thesis request must be approved by Guide

Terminologies Used

  • Guide : Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
  • HOD : Head of the Department
  • Dean : The head of a university faculty or department.
  • Referee : A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
  • Convocation Year : Convocation means a large, formal meeting, esp. for the ceremony at a university at the end of a course of study.We can define period to identify candidate who have registered or accomplished their Synopsis & Thesis in defined Convocation Year.


1) Thesis approval by HOD

  • HOD will be able to download and evaluate candidates Thesis details in PDF format.
  • HOD can approve the request and it will be sent to the next higher authority for approval once approved by HOD.
  • HOD will be able to check list of candidates whose Thesis is approved in Approved Student List.

2) Send back to Students

  • HOD can send back candidates request with Remark in case of any recommendation in Thesis.
  • If HOD choose an option of send back to students, candidate will be able to resubmit it with suggested changes.After re-submission by candidate,request will be sent to all concerned authorities again for approval.
  • HOD can check Sent back candidate list in Sent Back to Student List tab.

3) View/Print Recommendation Report

  • HOD will be able to view or print recommendation report submitted by Guide and Referee.

4) Assigning chair person and Approve Open defense request

  • HOD will be able to assign chair person once Recommendation report is submitted by respective authorities after approval.

Step by step

Follow Below mentioned steps

1) Job tray in HOD login : Student Thesis Approval

Thesis Approval by HOD.png

2) Thesis approval by HOD

Thesis Approval by HOD1.png
Thesis Approval by HOD6.png

3) Send back to student with Remark

Thesis Approval by HOD2.png

4) View/Print Recommendation Report

Thesis Approval by HOD4.png
Thesis evaluation by HOD.png

5) Assigning chair person and Approve Open defense request