Difference between revisions of "Guest Room Request Approval Configuration"

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== '''Guest Room Request Approval Configuration''' ==  
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== '''Guest Room Request Approval Configuration''' ==
  
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Institute or Campus has an hostel or guest accommodation facility for guests visiting institute for some official work purpose. Hostel admin authority can raise request for guest accommodation based on approvals from higher authority further room booking, allocation, etc can be carried out. Depending on guest different additional facilities like sponsored stay, VIP or VVIP room, etc. can be provided.
  
 
== ''' Roles ''' ==  
 
== ''' Roles ''' ==  
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== ''' Path ''' ==  
 
== ''' Path ''' ==  
 
Hostel Admin login >> Hostel Allocation >> Direct Guest Room Booking
 
Hostel Admin login >> Hostel Allocation >> Direct Guest Room Booking
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== '''Terminologies Used''' ==
 
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== ''' Inputs Needed ''' ==  
 
== ''' Inputs Needed ''' ==  
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== <b>Functionality</b> ==
 
== <b>Functionality</b> ==
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* Apply for guest room booking
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* Apply for guest room booking.
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* Pending request details
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* Pending request details.
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* Approved request details
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* Approved request details.
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* Rejected request details
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* Rejected request details.
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* Delete requisition.
  
 
== '''Configuration and it's effects''' ==
 
== '''Configuration and it's effects''' ==
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<b> Primary Functionality :</b>
 
  
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'''CASE 1 :- Apply for Requisition'''
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1) Apply for Requisition
 
* Applicant can send request for guest room booking.   
 
* Applicant can send request for guest room booking.   
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*  
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* An requisition goes for approval to respective authority in their respective job tray.
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* Based on approval or rejection of request the requisition is routed in respective tabs.
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* Approved request will be visible in approved request tab.
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* Pending and Rejected request shall be listed under Pending and Rejected request tab respectively.
  
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'''CASE 2 :- Employee course(subject) choice configuration'''
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== '''Step by step''' ==
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* Enables faculty to give preference for their choice of course(subject).
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Follow Below mentioned steps
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* Dates can be defined to submit choice preferences.
 
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* Announcements for same can be sent to staff.
 
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* Faculty
 
  
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'''CASE 3 :- Fetch previous employee course(subject) allocation and time table'''
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* Apply for Requisition
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* This option helps to fetch allocations of course(subjects) to employees of the last academic year in the current year.Pre-condition being the syllabus pattern should be the same in last academic year and this year.
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[[File:Screenshot 2019-09-20 Direct Guest Room Booking.png|border|center|frameless|900x900px]]
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* The option is available or valid only if there is no new faculty course(subject) allocation done in the time table at all,If their is any allocation done than this functionality shall not work and would throw an exception.
 
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* Although after fetching the employee & course(subject) from past user can edit or modify the same.
 
  
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'''CASE 4 :- Fetch previous course(subject) evaluation file'''
 
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* The option helps to fetch course file evaluation parameters from past respective semester.
 
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* For example a faculty may teach “Mathematics” to second year batch odd semester every year, so she can fetch course file evaluation parameters from last year batch odd semester for current running batch in odd semester.
 
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* The evaluation parameters could be Assignment, Quiz, Assessment, Projects, etc.
 
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'''CASE 5 :- Re-admission/Next year course(subject) choice'''
 
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* Enables admission process options for students, say student passing from first year and going to second year, shall take admission again in second year.
 
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* Can define next year course(subject) choice for students.
 
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* Based on selection of semester, course(subject) selection option gets enabled for students for defined duration.
 
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* Admission process fees collection payment mode can be defined. From the given options any combination of payment modes can be configured. Accordingly payment options will be available at the student end.
 
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== '''Step by step''' ==
 
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Follow Below mentioned steps
 
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1)
 
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[[File:BatchSectionPlanning.png|border|center|frameless|750x750px]]
 
  
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2)
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* Approved Request
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[[File:BatchSectionPlanning(1).png|border|center|frameless|590x590px]]
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[[File:Screenshot 2019-09-20 Direct Guest Room Booking(1).png|center|frameless|900x900px|border]]
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3)
 
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[[File:BatchSectionPlanning(2).png|border|center|frameless|750x750px]]
 
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4)
 
  
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[[File:BatchSectionPlanning(3).png|border|center|frameless|750x750px]]
 
  
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5)
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* Pending Request
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[[File:BatchSectionPlanning(4).png|border|center|frameless|750x750px]]
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[[File:Screenshot 2019-09-20 Direct Guest Room Booking(2).png|border|center|frameless|900x900px]]
  
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6)
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* In Approval authority job tray for approval process
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[[File:BatchSectionPlanning(5).png|center|frameless|560x560px]]
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[[File:Screenshot 2019-09-20 Guest Room Approval.png|border|center|frameless|900x900px]]
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7)
 
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[[File:BatchSectionPlanning(6).png|border|center|frameless|750x750px]]
 
  
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8)
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* Rejected Request
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[[File:BatchSectionPlanning(7).png|border|center|frameless|560x560px]]
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[[File:Screenshot 2019-09-20 Guest Room Approval(1).png|border|center|frameless|900x900px]]

Latest revision as of 12:22, 18 November 2019

Guest Room Request Approval Configuration

Institute or Campus has an hostel or guest accommodation facility for guests visiting institute for some official work purpose. Hostel admin authority can raise request for guest accommodation based on approvals from higher authority further room booking, allocation, etc can be carried out. Depending on guest different additional facilities like sponsored stay, VIP or VVIP room, etc. can be provided.

Roles

Hostel Admin

Path

Hostel Admin login >> Hostel Allocation >> Direct Guest Room Booking

Inputs Needed

  • Apply for Requisition
  • Name of guest
  • Email id
  • Contact number
  • Organization name
  • Date and Time for Check in and Check out
  • Number of guests
  • Specify category (VIP, VVIP or Regular)
  • Payment type
  • Room preference
  • Purpose of visit

Functionality

  • Apply for guest room booking.
  • Pending request details.
  • Approved request details.
  • Rejected request details.
  • Delete requisition.

Configuration and it's effects

1) Apply for Requisition

  • Applicant can send request for guest room booking.
  • An requisition goes for approval to respective authority in their respective job tray.
  • Based on approval or rejection of request the requisition is routed in respective tabs.
  • Approved request will be visible in approved request tab.
  • Pending and Rejected request shall be listed under Pending and Rejected request tab respectively.

Step by step

Follow Below mentioned steps
  • Apply for Requisition
Screenshot 2019-09-20 Direct Guest Room Booking.png


  • Approved Request
Screenshot 2019-09-20 Direct Guest Room Booking(1).png


  • Pending Request
Screenshot 2019-09-20 Direct Guest Room Booking(2).png
  • In Approval authority job tray for approval process
Screenshot 2019-09-20 Guest Room Approval.png
  • Rejected Request
Screenshot 2019-09-20 Guest Room Approval(1).png
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