Admission Configuration

Configuration Milestones

Admission configuration leads to admission form design. All sections in admission configuration define what input will the applicant choose from and see in the admission form.

Configuration process includes the following

Program Configuration

Add departments where admissions are opening, for e.g. BE-Comp, BE-Elect. Etc.

Entrance exam Configuration

• Multiple entrance exams can be added in terms of score, percentage, percentile, rank, grade etc. For each entrance exam eligibility conditions can be specified
• Two types of entrance exam can be distinguished here.
• Admissions happening on the basis of state/national level entrance exam like CAT, MAT etc.
• Institute’s entrance exam.

Example

• CAT – 1-100 Percentile
• MAT – 1- 100 Percentage
• ATMA – 1- 400 Score

Admission Quota Configuration

Quota Type : Linguistic minority Quota, management Quota, CAP Quota etc.

Admission Category Configuration

Category Reservation: within quota, categories like Open, OBS, SC, ST, NT etc.

Admission Intake Configuration

During defining admission department, intake for each shift is specified.

However admission quota wise, and within quota, category wise admission intake can be defined either as percentage of total seats or in numbers.

• Intake – 120
• Institutional Quota - 20%
• CAP Quota 80 %
• Within CAP quota 50 % for open category, 19 % for OBC etc.

Each programme/course can have different eligibility criteria. That too criteria may differ for Open category candidate and other categories.

All of this can be specified in percentage or number of seats.

Example of eligibility criteria specification like SSC, HSC, any graduation, specific graduation etc.

• Also for Open category say
  • SSC – 50 % Marks
  • HSC – 50 % Marks
  • Any graduation – 50%
• For OBC Category
  • SSC – 45 % Marks
  • HSC – 45 % Marks
  • Any graduation – 45%

Admission Rounds Configuration

Admission schedule can be configured in terms of

• Application form opening to public start date and end date
• Selection criteria for the application form
• Entrance exam date, if entrance exam is to be conducted by the institute
• Provisional merit list declaration date
• Final merit list declaration date
• Counseling round and spot admissions date. If Counseling round and spot admission date is configured then LIVE board displaying the available seats in various quota and category, admitted students, vacant seats and waiting list etc. are displayed.

Admission round configuration also includes configuration of application form in terms of –

• Application Form No. to Start with
• Applicant Profile image to be uploaded
• Documents to be uploaded
• Should the applicant be allowed to select admission Quota
• If the applicant should enter entrance exam details
• If the applicant is allowed to choose subjects within a program
• If the applicant is allowed to choose the medium of instruction
• If the applicant is allowed to specify, his sponsorship details

Documents Configuration

Multiple documents for each category can be specified. All these documents are required to be uploaded by the applicant along with admission form, and also need to be produced at the time of admission. e.g. Transfer certificate, SSC Mark-sheet, HSC Mark-sheet etc.

Office Documents templates can be created and associated with admission forms such as anti ragging undertaking, interim fees undertaking etc.

Fees Configuration

• Financial Year start and end date needs to be configured
• Various ledgers such as Caution money deposit, tution fees, development fees, mess-charges, hostel fees, transportation fees etc. can be defined
• Fees structure is configurable in terms of
  • Fee heads
  • Priorities.
  • Amount
  • Grouping of various heads
• Fees structure configuration can be done for each course each year separately. This configuration will be applicable for OPEN Category students. For each Quota each feed head amount can be changed.
• For every category, if sponsorship facility is supported by some organization, organization name needs to be configured. Later what categories, what % age of the total amount for each head will be sponsored by the organization, needs to be configured. 

Example

Lets assume normal fees configuration applicable for open category student is as follows

Assume an organization ABC sponsoring 50 % of Tution fees for OBC Category students, another Organization XYZ sponsoring 100 % development fees for female students.

Fees Head	Amount	Organization ABC	Organization XYZ
Caution Money Deposit	15000.00
Development Fees	37000.00		18500(Female Student)
Uniform Fees	7500.00
Hostel and Mess Charges	86500.00
Tution Fees	53000.00	26500 (OBC students)	53000( Female Student)
TOTAL PAYABLE	199000

Assume Three students as follows

• Raghav Dutta   Open Category, Male
• Shyam Bhaskar  OBC Category, Male
• Garima Desai  OBC Category, Female

Fees Head	Amount	Raghav Dutta	Shyam Bhaskar	ABC	Garima Desai	ABC	XYZ
Caution Money Deposit	15000.00	15000.00	15000.00		15000.00
Development Fees	37000.00	37000.00	37000.00		0.00		37000.00
Uniform Fees	7500.00	7500.00	7500.00		7500.00
Hostel and Mess Charges	86500.00	86500.00	86500.00		86500.00
Tution Fees	53000.00	53000.00	26500.00	26500.00	26500.00	26500.00
TOTAL PAYABLE	199000.00	199000.00	172500.00		135500.00

• Raghav Dutta   One invoice of Rs 1,99,000.00 in his name
• Shyam Bhaskar  Total two invoices, One for Rs 1,72,500.00 in students name and One Invoice of   26,500.00 in the name of Organization ABC
• Garima Desai  Total three invoices, One for Rs 1,35,500.00 in students name and One Invoice   of 26,500.00 in the name of Organization ABC, and third one in name of   Organization XYZ for amount 37,000.00

Subject wise Fees Configuration

If subject choice and subject fee is applicable, subject wise fee should be configured by head admin, or academic admin

Finance admin needs to  add ledger for Subject fee, journal fee, course fee etc.

Fees may also differ for various categories of students. Accordingly on selection of subjects, appropriate amount of challan will be generated

 Example –

Total Fee is Rs. 5000/- , For Mathematics- Rs. 450/-, For  Secretarial Practices- Rs.100/- , For Information Technology- Rs. 4000/-

In case of student opting for Mathematics, the total fees would be Rs. 5450/-

In case of student opting for Secretarial Practices, the total fees would be Rs. 5100/-

In case of student opting for Information Technology, the total fees be Rs. 9000/-