Batch Management

Batch Management

Batch is a Lot of students administered to a program from admission year up-to expected passing year. For example a four year course of BE - Comp with admission year 2018 and expected passing year 2022 will have the batch 2018-22 .The student may however have year - down and pass later, but for identification batch remains the same. Batch management allows a user to edit or modify the settings of existing batch.

Roles

Head Admin, Academic Admin

Path

Academic Head login >>Schedule >> Batch Management

OR

Head Admin login >> Academics >> Academics Schedule >> Batch Management

Inputs Needed

• Programme Name
• Term Name/Semester Name
• Section/Division Name

Functionality:

• Edit option for Term start date and Term end date.
• Students of a particular program can be divided into batches/division/sections.
• Batches/division/sections can be activated and deactivated.

* For a batch / division / section following settings can be configured :

• Can change batch status from Running to Planning.
• Mark running batch as In-active.
• Re-admissions/Next year subject choice can be defined.
• Can initiate Student no due.
• Can fetch previous year or batch Employee subject allocation or Time table.
• Can fetch previous year course file evaluations.
• Allocate students with core subjects.
• Can define Other subject choice activity.
• Update or modify student subject joining date.
• Can add Teacher marks entry date.
• Can modify Syllabus in case of syllabus mismatch.

* For a batch / division / section the following can be configured :

• Define source of attendance.
• Define evaluation parameters like round/ceiling/truncate etc.
• Define SMS/Email configuration settings as to at what regular interval the attendance records should be sent to both present & absent students via SMS/Email.
• Define SMS/Email configuration settings for Non Conduction Of Lecture.
• Define Time Slots for marking attendance for theory as well as practical session.
• Define SMS/Email configuration settings for Alerts to be sent to Faculty for lectures(Upcoming lecture,Cancelled lecture & Adjusted lecture).

* For a Term following can be configured :

• Can add new Division.
• Specify Division Capacity.
• Define Prefix and Roll number start digit.
• Can edit or delete Division.

Terminologies Used:

• Program: Program is usually similar to qualification but not always. In Engineering colleges, all first year students are allocated to the program "Applied Science" which is a mixed group for teaching basics of Engineering to all specialization. In the second year Applied Science students are distributed to different programs(non-functional departments) like BE - Comp, BE - Civil, BE Mech.

• Batch: Batch is a Lot of students administered to a program from admission year upto expected passing year. For example a four year course of BE - Comp with admission year 2018 and expected passing year 2022 will have the batch 2018-22 The student may however have year - down and pass later, but for identification batch remains the same.

• Section/Divisions: In a program BE Comp Batch 2018-22 there can be 3 sections/divisions of 40 students each.

Step by step:

Follow Below mentioned steps