Colloquium approval by HOD

Colloquium Approval by HOD

The colloquium is where the registered candidate of doctoral study programmes present their ongoing research carried out within the framework of their Ph.d Thesis.

• The candidate who has nearly completed his research work shall present a colloquium based on the work carried out, with consent from the guiding teacher/s.
• The colloquium will be arranged by the Department concerned with a suitable notice and will be open to all.The suggestions received during the colloquium should be suitably incorporated in the draft thesis under the advice of the guide.
• The colloquium shall be in the presence of the respective Head of Department or his nominee, and the research guide.

Roles

Faculty

Path

Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Student Colloquium Approval

Pre-requisites

• Candidates colloquium request must be approved by Guide and Infrastructure authority

Terminologies Used

• Guide : Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
• HOD : Head of the Department
• Dean : The head of a university faculty or department.
• Referee : A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
• Convocation Year : Convocation means a large, formal meeting, esp. for the ceremony at a university at the end of a course of study.We can define period to identify candidate who have registered or accomplished their Synopsis & Thesis in defined Convocation Year.

Functionality

1) Approve

• HOD will be able to check and download candidates Colloquium details in PDF format which includes Candidate registration,Submission,Scheduled date, Venue, and authority details from Pending Tab.
• HOD can approve the request and it will be sent to the next higher authority for approval once approved by HOD.
• HOD will be able to check list of candidates details whose colloquium is approved in Approved Student List.

2) Send back to Students

• HOD can send back candidates request with Remark in case of not available,want to change schedule or any other reason.
• If HOD choose an option of send back to students, candidate will be able to resubmit it with suggested changes.After re-submission by candidate,request will be sent to all concerned authorities again for approval.
• HOD can check Sent back candidate list in Sent Back to Student List tab.

Step by step

Follow Below mentioned steps

1) Job tray in HOD login : Student colloquium Approval

2) Colloquium approval by HOD

3) Send back to student with Remark