Leave Rules
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Leave Rules
Leave is a provision to stay away from work for genuine reasons with prior approval of the authorities. It may be granted for a casual purpose or a planned activity, on medical grounds or in extra-ordinary conditions. Vacation and leave are governed by a set of rules and norms as laid down by the Governing Body.
In this particular Section we will learn what are various kinds of leave rules which can be created for different types of leaves such as Casual Leaves, Medical / Sick Leaves, Earned Leaves, etc.
Role
Leave Admin
Path
Leave Configuration » Leave Policy Configuration
Inputs Needed
- Leave types.
- Post Type configuration.
- Leave Applicability should be defined.
Terminology Used
- Carry Forward - Available leave balance will be added to the preceding leave cycle.
- Commuted Leave - Commuted Leave means exchange of half pay leave into full pay on medical.
- Half Pay Leave - Half Pay Leave is twice the amount of leave shall be debited.
Functionality
- Total number of Leaves credited during Leave cycle. For Eg: 12 Casual Leaves, 15 Medical / Sick Leaves available in one Leave cycle.
- How many days in advance a particular leave should be applied for in order to avail can be defined as well. For Eg: Casual Leaves should be applied minimum 5 days in advance from the date of actual avail. While there can be no such rule for sick or medical leave.
- Carry Forward indicates that leave balance left at the end of the cycle will be added with credited leaves of new leave cycle as per organization's policy. For Eg: The leave balance of Medical / Sick Leaves can be carry forwarded at the end of Leave cycle. Else the balance left will be lapsed at the end of the leave cycle.
- When Half Pay leave is granted, twice the amount of such leave shall be debited. Balances added should be double, For Eg: If 10 leaves will be credited then balance added should be 20.
- Encashable indicates that employees can encash the accumulated leaves according to organization's policy. For Eg: Balance Casual Leaves can be encashed at the end of the Leave cycle.
- If Commuted Leave is taken, twice the number of days availed should be debited from the employees leave balance. For Eg: Where the staff granted commuted leave quits service voluntarily without returning to duty, the commuted leave shall be treated as HPL (Half Pay Leave) and excess leave salary shall be recovered.
- Leaves will be approved automatically after some specified period. If the sanctioning Authority fails by any chance to approve the leave applied by any employee then this leave will approved automatically after specified time.
- Supporting Document may or may not be required for leaves. For Eg: Supporting document is required for Sick / Medical Leaves for more than 2 days.
- With Effect From e.g. for contractual employee Leave cycle is according to there contract period.
Step by Step
- Selecting Leave Type for Defining Leave Rules
2. Leave Rules
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- Initial Configuration
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- Initial Configuration FAQ
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- Admission
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- Creating Evaluation Parameter
- Project Guide Configuration
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- Submission of Synopsis by Student
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- Finance
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- Fines
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- Salary
- Salary Configuration
- Employee Salary Parameter Mapping
- Employee Salary Adjustments
- TDS Configuration
- TDS Calculation
- Salary Calculations
- Leave Availing Rules
- Arrears Configuration
- Arrears Calculation
- Employee Account Details
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- Visiting Faculty Payable
- PF
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- HR
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- Call for GD/PI
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- Employee Worktime
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- Input for Salary Calculation
- Leave Deductions
- Late coming and Early going
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- Leave
- Salary
- Salary Configuration
- Employee Salary Parameter Mapping
- Employee Salary Adjustments
- TDS Configuration
- TDS Calculation
- Salary Calculations
- Leave Availing Rules
- Arrears Configuration
- Arrears Calculation
- Employee Account Details
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- PF
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- Monthly Reports
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- Procurement and Stores
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- Abbreviations
- Add Vendor
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- Purchase Authority
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- Generate Requisition
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- Add Quotation
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- Purchase Order Clauses
- Add Delivery Challan
- Add Invoice
- Purchase Payment Request
- Reports
- Vendor Login
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- Research
- Terminology Used in Research
- Employee Research Contribution
- Funded Research Project
- Research Courses
- Admission
- Assessment
- Synopsis
- Defining Research Project
- Creating Evaluation Parameter
- Project Guide Configuration
- Synopsis Configuration
- Submission of Synopsis by Student
- Synopsis Approval by Guide
- Synopsis Approval by HOD
- Synopsis Approval by Thesis Department
- Synopsis Approval by Dean Login
- Email Alerts to referee
- Synopsis Approval by Referee Login
- Thesis
- Defining Research Project
- Creating Evaluation Parameter
- Project Guide Configuration
- Thesis Configuration
- Submission of Thesis by Student
- Thesis Approval by Guide
- Thesis Approval by HOD
- Thesis Approval by Thesis Department
- Thesis Approval by Dean Login
- Thesis Approval by Referee Login
- Referee Report
- Request for Open Defense
- Open Defense Request Approval by HOD
- Open Defense Request Approval by Chair Person
- View Referee & Guide Report
- Research FAQ
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- Internal Communication
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- Committees
- Terminology Used in Committees
- Add Committee Details
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- Terminology Used in Committees
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- Hostel
- Terminology Used in Hostel
- Hostel Configuration
- Hostel Admission
- Hostel Allocation
- Registration Approval
- Generation of Merit List
- Student Parent Contact Details
- Generation of I-Card
- Mess Allocation
- Stock Allotment
- Room Transfer/ Cancellation
- Occupant Search
- Occupant Attendance
- Leave/Night-out Request
- Fine Imposition
- Group Fine
- Guest House
- Guest Room Request Approval Configuration
- Guest Room Booking
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- Hostel Complaint and Maintenance
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- Hostel FAQ
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