Terminology Used in User Creation

Service Book

Service Book is a legal document, a register where the details of the employee are involved. It is the record of the employee. The details of the employee includes application to the post, details of educational qualifications, experience if any, family details, leave details , service details like post, grade, leave, salary, appraisals, promotions, memo's etc.

When an employee is appointed the service book needs to be created and is maintained until the Retirement/Relieving of the employee. All details from appointment until FnF settlement is reflected in the service book. Service of an Employee is maintained by the department from where the Salary of the employee is generated.

Roster

Roster of a department or an Institute is a Register where the employee requirement details are maintained. It primarily includes the following details

• No of post types
• No of posts
• Cadre Divisions
• Category and reservation details
• Details of Regular, Adhoc and Contractual employees occupying posts
• Details of Vacancies

Roster also includes the following

• Employees who are appointed in other departments but are associated in the department for some administrative of academic work.
• Visiting Faculties

Institutes

In these campuses there can be multiple Institutes offering education in different domains. Pune Campus of Gyandeep Educational Trust may have an Engineering College, a Dental College and a Primary and Secondary School.

So Gyandeep Educational Trust, Pune Campus has 1. Institute of Engineering and Technology 2. Institute of Dental Sciences 3. Gyandeep International School

Department

In an Institute there can be various Departments which can be functional or non-functional (Program). Institute of Engineering and Technology can have (1) Admission Department (2) Finance Department (3) Library Department (4) BE - Comp (5) BE - Civil (6) MTech - Comp

Out of these the first three are functional Department and the Second three are non-functional departments also known as Programs.

University

The Programs can be autonomous or affiliated to some University. Here BE - Comp, BE - Civil and MTECH- Comp are affiliated to Savitribai Phule University

University here is a third part regulating admissions, academics and examinations of the affiliated colleges.

Stream

Within a University there can be several streams, under which programs are offered. Example of Streams are "Management", "Engineering", "Commerce", "science" etc.

Qualification

Qualification is the degree under the stream that is awarded at the end of academic program. Example of Qualifications are "Bachelors of Engineering (Comp Sci)" OR "Masters of Technology (Comp Sci)"

Program

Program is usually similar to qualification but not always. In Engineering colleges, all first year students are allocated to the program "Applied Science" which is a mixed group for teaching basics of Engineering to all specialization. In the second year Applied Science students are distributed to different programs(non-functional departments) like BE - Comp, BE - Civil, BE Mech

Batch

Batch is a Lot of students administered to a program from admission year upto expected passing year. For example a four year course of BE - Comp with admission year 2018 and expected passing year 2022 will have the batch 2018-22 The student may however have year - down and pass later, but for identification batch remains the same.

Semester/Term

In a four year program there can be 8 semesters/term or 12 semesters/term or only 4 semesters/term depending on whether the term is 6 months or 4 months or 12 months.

Division/Section

In a program BE Comp Batch 2018-22 there can be 3 sections/divisions of 40 students each.

Sub-Batch

A Division/Section can be further divided into smaller groups of Sub-batch for Practical or Project or Specialization Purposes.