Exam Schedule Configuration

Exam Schedule configuration enables to add regular/backlog/revaluation exam schedule. By defining exam start date and end date the schedule for entire exam process is finalized.

Roles

Exam Admin

Path

Exam Admin >> Planning >> Exam Schedule Configuration

Pre-Requisite

Exam should be created

Input Needed

Exam Name
Exam Start Date
Exam End Date

Functionality

1) Replicate Exam Schedule

Allows replication of existing exam schedule.
User may opt to have same exam schedule for different programs.
Replicate exam schedule option enables to copy exam schedule of one program for other program.

2) Add Regular Exam

Regular Mid term or End term exam schedule can be added by specifying exam schedule name, start date and end date.
Different display name of exam on mark-sheet can be given.
Include back-log papers with this exam : This option allows to combine both Regular and Backlog exam together.
Allow student (feedback) restriction for this exam : Students who haven't given feedback will be restricted from appearing for exam.
Allow Attendance Percentage : Allows to put attendance percentage restrictions for students to appear for exam.
Allow Combine Exam Form : This option enables students to fill up combined exam form.

3) Add Backlog Exam

Backlog exam schedule can be added by specifying exam schedule for which backlog exam is conducted, exam schedule name, start date and end date.
Different display name of exam on mark-sheet can be given.
Include back-log papers with this exam : This option allows to combine both Backlog exam.
Exam Type : Backlog exam could be combined for Internal, External or Both. Auto extraction of records for internal or external exam from existing semester. If student has an existing internal backlog than external backlog form would be auto filled.
Allow Semester : Enables to select semesters for which back log exam is being conducted.
Exam Mode : Allows an user to specify if exam is being conducted for internal or external.
Allow Combine Exam Form : This option enables students to fill up combined exam form.

4) Add Makeup/Revaluation Exam

Makeup/Revaluation exam schedule can be added by specifying exam schedule for which backlog exam is conducted, exam schedule name, start date and end date.
Different display name of exam on mark-sheet can be given.
Include back-log papers with this exam : This option allows to combine both Backlog exam.
Create Revaluation classes : Allows an user create classes for revaluation exam.
Photocopy Allowed : Answer sheet photo copy for revaluation exam would be allowed.
Exam Type : Backlog exam could be combined for Internal, External or Both. Auto extraction of records for internal or external exam from existing semester. If student has an existing internal backlog than external backlog form would be auto filled.
Allow Semester : Enables to select semesters for which back log exam is being conducted.
Exam Mode : Allows an user to specify if exam is being conducted for internal or external.
Allow Combine Exam Form : This option enables students to fill up combined exam form.

5) Add Qualification/Multiple Qualification

Once an exam is scheduled user needs to specify for which the Qualification is exam being conducted.
Exam schedule would be Regular Exam, Backlog Exam whereas Qualification or Degree would be BACHELOR OF ENGINEERING, MASTER OF BUSINESS ADMINISTRATION.
Single or Multiple qualification can be added.

6) Add/Edit/Delete Exam Schedule

Enable to modify or change existing exam schedule configuration details.
User may also delete the exam schedule which may not be required.

7) Set Holiday in Exam Schedule

Holiday if any in between an exam schedule can be set.
User can select or specify date or day for Holiday.

8) Add Exam Fees Structure

Fees applicable for exam can be defined.
Exam admin can create exam fee structure for the course(subject) student shall appear.

9) HOD Configuration

HOD configuration enables to assign an approval authority.
Whenever an HOD decides to allow an student to fill up exam form even when he or she has restrictions on form filling the configured HOD shall get approval request.

10) OTP Configuration

OTP configuration for Unfreezing of results.
When an OTP is configured while unfreezing the result it shall ask the authority to provide an OTP an only than it shall unfreeze result.

11) Add Restrictions

Add restrictions helps putting restrictions on exam form filling.
Say if student has less attendance, fees not paid for such cases exam form filling shall not be allowed.

12) Replicate Exam Date

Allows to replicate Exam start and end date for all the Qualifications.
Qualification or Degree for which exam is conducted shall automatically have same start and end date as Exam Date.