Guest Room Booking

Guest room booking enables selection of rooms to be allocated to the guests. Entire process of rooms allocation, check-in, check-out, invoicing, etc. can be carried out.

Roles

Hostel Admin, Warden

Path

Hostel Admin >> Hostel Allocation >> Guest Room Booking

OR

Warden login >> Hostel Allocation >> Guest Room Booking

Inputs Needed

Hostel Policy applicable.
Active Hostel plan.
Dates for check in and check out.

Functionality

Guest room booking.
Event booking
Check in option.
Check out option.
Available room list.
Guest room booking history.
Booking calendar view with different color indicators.

Configuration and it's effects

Primary Functionality

1. Room Booking

By selecting dates list of requisition appears.
By clicking on book now option user will be routed to room allocation page.
Available room can be selected by specifying the count for guests.
Confirm the charges mode and save the bookings.

2. Event Booking

By selecting dates list of booking appears.
Based on selection of entry user gets routed to checkout page.
Check out process can be completed for an event.

3. Check-In

After booking confirmation process the booking details goes to check in page.
By selecting booking details changes in allocation can be made.
On change booking page details like applicable tariff, concession, etc. can be specified.
Allocation or De-allocation of room can be done.
Post room allocation income receipt can be generated for the transaction.
Once checked in the guest details moves to next tab that is check out.

4. Check-Out

Guest check in details shall appear in the listing.
By selecting an entry user can extend the stay or opt for check out option.
For extending stay it shall ask to selecting new checkout date.
At the time of checkout any additional charges applicable can be entered and same can be settled by clicking on Income receipt.
Option to print receipt.

5. Available Room

By selecting Hostel building and floor list of total rooms in that building appears.
Capacity, availability and charges for the rooms will be mentioned.
Different color indicators for available, allocated and fast filling rooms.

6. Guest Room Booking History