Transactions

Transactions

Finance Admin can use numerous different type of Voucher to record Transaction in Our ERP,also able to add new voucher type as they required.Below is the list of some of the Accounting Voucher Type.

• Receipt Voucher
• Payment Voucher
• Journal Voucher
• Contra Voucher
• Sales Voucher
• Credit Note Voucher
• Debit Note Voucher
• Purchase Voucher

Roles

Finance Admin

Path

Finance Admin » Accounting » Accounting Entries

Pre-Requisite

• Finance Policy and Financial Year Must be Configured
• Finance Admin Role to User
• Ledger Must Be created
• Voucher Configuration Must Be done

Terminology Used

• Receipt Voucher : Receipt voucher is used to record cash or bank receipt.Receipt vouchers are of two types:

1. Cash receipt voucher, Cash receipt voucher denotes receipt of cash.
2. Bank receipt voucher, Bank receipt voucher indicates receipt of cheque or demand draft.

• Payment Voucher: Payment voucher is prepared for all payments

1. Cash Payment Voucher:- These vouchers are used only in case of cash payment.
2. Bank Payment Voucher: These vouchers are used when the payment is made through bankers.

• Journal Voucher : Journal Voucher (JV),   Perform accounting tasks  that cannot be  done by any of the other financial transactions documents and correct errors that unbalance the General Ledger.The accounting entries which you cannot record using other voucher types shall be recorded using JVs. JVs are the entries which are neither purchase, sales,receipt, payment and contra
• Contra Entry : Contra Entry (CE), This is used mostly for transactions from bank to cash or vice versa. Cash withdrawn and bank deposit transactions. Following transaction can be done through Contra 1. Cash account to Cash account 2. Cash account to Bank account 3. Bank account to Cash account 4. Bank account to Bank account
• Sales : Sale Voucher same as sales invoice, A sales voucher is a record of a sales transaction. A sales voucher has several purposes. Because it originates at the point of sale, it provides reliable real-time information to accounting, inventory and management.The voucher records all entries related to sales including cash and credit.
• Credit note : A credit note is a document sent by a seller to its buyer or, in other words, a vendor to the customer, notifying that a credit has been provided to their account against the goods returned by the buyer.The credit note is an invoice monetary document circulate by a retailer to a customer. Credit notes function as a reference record for the Sales return journal.
• Debit note : A debit note in accounting means a document issued by the buyer of goods or services to the seller.A debit note can be issued from a buyer to their seller to indicate or request a return of funds due to incorrect or damaged goods received, purchase cancellation, or other specified circumstances.

Inputs Needed

• Transaction Date
• Voucher Type
• Cost Center
• Ledger
• Amount
• Instrument Details
• GST
• Remark

Functionality

• Able to make Accounting Transaction for various Voucher Type
• Able to add Cost Center
• Able to include GST/TDS
• Able to Print Voucher

Step by Step

1. Receipt Voucher

2.Payment Voucher

3. Journal Voucher

4. Contra Voucher