Batch Management

Batch Management

Batch is a bunch of students administered to a program from admission year up-to expected passing year. Suppose a bunch of 60 students is taking admission in a four year course of BE - Comp program, in the academic year 2018-2019 than the batch BE - COMP 2018-2022 will be formed and expected passing year for students would be 2022.

Few student may however have year down and pass later, but for identification the batch will be BE - COMP 2018-2022 as the batch indicates the admission year. Batch management allows a user to edit or modify the settings of existing batch.

Roles

Head Admin, Academic Admin

Path

Academic Admin login >>Schedule >> Batch Management

OR

Head Admin login >> Academics >> Academics Schedule >> Batch Management

Inputs Needed

• Programme Name
• Term Name/Semester Name
• Section/Division Name

Functionality:

• Edit option for term start date and term end date.
• Students of a particular program can be divided into batches/division/sections.
• Batches/division/sections can be activated and deactivated.

For a batch / division / section following settings can be configured :

Primary Functionality :

• Can change batch status from Running to Planning.
• Mark running batch as In-active.

Miscellaneous Functionality :

• Re-admissions/Next year subject choice can be defined.
• Can initiate Student no due.
• Can fetch previous year or batch employee subject allocation or time table.
• Can fetch previous year course file evaluations.
• Allocate students with core subjects.
• Can define other subject choice activity.
• Update or modify student subject joining date.
• Can add teacher marks entry date.
• Can modify syllabus in case of syllabus mismatch.

For a batch / division / section the following can be configured :

• Define source of attendance.
• Define evaluation parameters like round/ceiling/truncate etc.
• Define SMS/Email configuration settings as to at what regular interval the attendance records should be sent to both present & absent students via SMS/Email.
• Define SMS/Email configuration settings for non conduction of lecture.
• Define Time slots for marking attendance for theory as well as practical session.
• Define SMS/Email configuration settings for alerts to be sent to faculty for lectures(Upcoming lecture,Cancelled lecture & Adjusted lecture).

For a Term following can be configured :

• Can add new Division.
• Specify Division Capacity.
• Define Prefix and Roll number start digit.
• Can edit or delete Division.

Terminologies Used:

• Program: Program is usually similar to qualification but not always. In Engineering colleges, all first year students are allocated to the program "Applied Science" which is a mixed group for teaching basics of Engineering to all specialization. In the second year Applied Science students are distributed to different programs(non-functional departments) like BE - Comp, BE - Civil, BE Mech.

• Batch: Batch is a Lot of students administered to a program from admission year upto expected passing year. For example a four year course of BE - Comp with admission year 2018 and expected passing year 2022 will have the batch 2018-22 The student may however have year - down and pass later, but for identification batch remains the same.

• Term Name/Semester Name: In a four year program there can be 8 semesters/term or 12 semesters/term or only 4 semesters/term depending on whether the term is 6 months or 4 months or 12 months.

• Section/Divisions: In a program BE Comp Batch 2018-22 there can be 3 sections/divisions of 40 students each.

• Admission Year: Suppose a student takes admission to a program BE Comp Batch 2018-22 than the Admission year for this student is 2018.

• Academic Year: Academic year is the year during which students attend a program.For example a batch of student admitted to program BE Comp in a year 2018 than the first Academic year for these students would be 2018-2019.

Step by step:

Follow Below mentioned steps