Difference between revisions of "Batch Management"

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* Define Time Slots for marking attendance for theory as well as practical session.
 
* Define Time Slots for marking attendance for theory as well as practical session.
 
* Define SMS/Email configuration settings for Alerts to be sent to Faculty for lectures(Upcoming lecture,Cancelled lecture &  Adjusted lecture).
 
* Define SMS/Email configuration settings for Alerts to be sent to Faculty for lectures(Upcoming lecture,Cancelled lecture &  Adjusted lecture).
 
  
 
<b>* For a Term following can be configured :</b>
 
<b>* For a Term following can be configured :</b>

Revision as of 05:51, 14 August 2019

Batch Management

Batch is a Lot of students administered to a program from admission year up-to expected passing year. For example a four year course of BE - Comp with admission year 2018 and expected passing year 2022 will have the batch 2018-22 .The student may however have year - down and pass later, but for identification batch remains the same. Batch management allows a user to edit or modify the settings of existing batch.

Roles

Head Admin, Academic Admin

Path

Academic Head login >>Schedule >> Batch Management

OR

Head Admin login >> Academics >> Academics Schedule >> Batch Management

Inputs Needed

  • Programme Name
  • Term Name
  • Section/Division Name

Functionality:

  • Edit option for Term start date and Term end date.
  • Students of a particular program can be divided into batches/division/sections.
  • Batches/division/sections can be activated and deactivated.

* For a batch / division / section following settings can be configured :

  • Can change batch status from Running to Planning.
  • Mark running batch as In-active.
  • Re-admissions/Next year subject choice can be defined.
  • Can initiate Student no due.
  • Can fetch previous year or batch Employee subject allocation or Time table.
  • Can fetch previous year course file evaluations.
  • Allocate students with core subjects.
  • Can define Other subject choice activity.
  • Update or modify student subject joining date.
  • Can add Teacher marks entry date.
  • Can modify Syllabus in case of syllabus mismatch.

* For a batch / division / section the following can be configured :

  • Define source of attendance.
  • Define evaluation parameters like round/ceiling/truncate etc.
  • Define SMS/Email configuration settings as to at what regular interval the attendance records should be sent to both present & absent students via SMS/Email.
  • Define SMS/Email configuration settings for Non Conduction Of Lecture.
  • Define Time Slots for marking attendance for theory as well as practical session.
  • Define SMS/Email configuration settings for Alerts to be sent to Faculty for lectures(Upcoming lecture,Cancelled lecture & Adjusted lecture).

* For a Term following can be configured :

  • Can add new Division.
  • Specify Division Capacity.
  • Define Prefix and Roll number start digit.
  • Can edit or delete Division.

Terminologies Used:

  • Program: Program is usually similar to qualification but not always. In Engineering colleges, all first year students are allocated to the program "Applied Science" which is a mixed group for teaching basics of Engineering to all specialization. In the second year Applied Science students are distributed to different programs(non-functional departments) like BE - Comp, BE - Civil, BE Mech.
  • Batch: Batch is a Lot of students administered to a program from admission year upto expected passing year. For example a four year course of BE - Comp with admission year 2018 and expected passing year 2022 will have the batch 2018-22 The student may however have year - down and pass later, but for identification batch remains the same.
  • Section/Divisions: In a program BE Comp Batch 2018-22 there can be 3 sections/divisions of 40 students each.

Step by step:

Follow Below mentioned steps