Difference between revisions of "Colloquium approval by HOD"

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(Created page with "== '''Colloquium Approval by Guide''' == The '''colloquium''' is where the registered candidate of doctoral study programmes present their ongoing research carried out within...")
 
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== '''Colloquium Approval by Guide''' ==
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== '''Colloquium Approval by HOD''' ==
 
The '''colloquium''' is where the registered candidate of doctoral study programmes present their ongoing research carried out within the framework of their Ph.d Thesis.
 
The '''colloquium''' is where the registered candidate of doctoral study programmes present their ongoing research carried out within the framework of their Ph.d Thesis.
 
* The candidate who has nearly completed his research work shall present a colloquium based on the work carried out, with consent from the guiding teacher/s.
 
* The candidate who has nearly completed his research work shall present a colloquium based on the work carried out, with consent from the guiding teacher/s.
 
* The  colloquium  will  be  arranged  by  the  Department  concerned  with  a  suitable  notice  and will be open to all.The suggestions received during the colloquium should be suitably incorporated in the draft thesis under the advice of the guide.
 
* The  colloquium  will  be  arranged  by  the  Department  concerned  with  a  suitable  notice  and will be open to all.The suggestions received during the colloquium should be suitably incorporated in the draft thesis under the advice of the guide.
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* The colloquium shall be in the presence of the respective '''Head of Department''' or his nominee, and the research guide.
  
 
== ''' Roles ''' ==
 
== ''' Roles ''' ==
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== ''' Path ''' ==  
 
== ''' Path ''' ==  
Faculty » Academics » Guide/Synopsis/Thesis Approval » Guide Approval » Guide Student Colloquium Approval
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Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Student Colloquium Approval
  
 
== '''Pre-requisites''' ==
 
== '''Pre-requisites''' ==
* Candidate guide allocation must be done
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* Candidates colloquium request must be approved by Guide and Infrastructure authority
* Candidate should have submitted the Colloquium
 
  
 
== '''Terminologies Used''' ==
 
== '''Terminologies Used''' ==
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1) '''Approve'''
 
1) '''Approve'''
  
* Once colloquium request is submitted by candidate Job tray will be shown in guide login to accept the Colloquium request.
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* HOD will be able to check and download candidates Colloquium details in PDF format which includes Candidate registration,Submission,Scheduled date, Venue, and authority details from Pending Tab.
* Guide will be able to check and download candidates Colloquium details in PDF format including Candidate registration,Submission,Scheduled date, Venue, and authority details from Pending Tab
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* HOD can approve the request and it will be sent to the next higher authority for approval once approved by HOD.
* Guide will be able to check the availability of Venue so he/she can schedule accordingly.
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* HOD will be able to check list of candidates details whose colloquium is approved in Approved Student List.
* Guide can approve the request and it will be sent to the next higher authority for approval.
 
* Once request is approved student will be moved in Approved student list.
 
 
2) '''Send back to Students'''
 
2) '''Send back to Students'''
* Guide can send back candidates request with Remark in case of not available,want to change schedule or any other reason.
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* HOD can send back candidates request with Remark in case of not available,want to change schedule or any other reason.
* If Guide choose an option of send back to students, candidate will be able to make the changes and resubmit it.After re-submission by candidate, it will be sent for approval to the guide again.
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* If HOD choose an option of send back to students, candidate will be able to resubmit it with suggested changes.After re-submission by candidate,request will be sent to all concerned authorities again for approval.
3) Guide will able to check approved,pending and send back candidate details in separate tab for Master & Ph.d programme.
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* HOD can check Sent back candidate list in Sent Back to Student List tab.
 
 
 
== '''Step by step''' ==
 
== '''Step by step''' ==
 
  Follow Below mentioned steps
 
  Follow Below mentioned steps
1) Job tray in Guide login : Student colloquium Approval
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1) Job tray in HOD login : Student colloquium Approval
[[File:Collo by guide.png|border|center|frameless|895x895px]]2) Infrastructure availability & Colloquium approval by Guide[[File:Guide collo approve1.png|border|center|frameless|895x895px]]
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[[File:Hod collo.png|border|center|frameless|896x896px]]
[[File:Guide collo approval.png|border|center|frameless|895x895px]]
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[[File:Approve infra.png|border|center|frameless|897x897px]]
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2) Colloquium approval by HOD
[[File:Ok.png|border|center|frameless|893x893px]]
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[[File:Approval hod collo.png|border|center|frameless|891x891px]]
[[File:Approved list1.png|border|center|frameless|892x892px]]
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[[File:Hod colloquium.png|border|center|frameless|895x895px]]
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[[File:Collo app.png|border|center|frameless|891x891px]]
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3) Send back to student with Remark
 
3) Send back to student with Remark
[[File:Reject 1.png|border|center|frameless|895x895px]]
 

Revision as of 19:10, 10 April 2020

Colloquium Approval by HOD

The colloquium is where the registered candidate of doctoral study programmes present their ongoing research carried out within the framework of their Ph.d Thesis.

  • The candidate who has nearly completed his research work shall present a colloquium based on the work carried out, with consent from the guiding teacher/s.
  • The colloquium will be arranged by the Department concerned with a suitable notice and will be open to all.The suggestions received during the colloquium should be suitably incorporated in the draft thesis under the advice of the guide.
  • The colloquium shall be in the presence of the respective Head of Department or his nominee, and the research guide.

Roles

Faculty

Path

Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Student Colloquium Approval

Pre-requisites

  • Candidates colloquium request must be approved by Guide and Infrastructure authority

Terminologies Used

  • Guide : Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
  • HOD : Head of the Department
  • Dean : The head of a university faculty or department.
  • Referee : A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.

Functionality

1) Approve

  • HOD will be able to check and download candidates Colloquium details in PDF format which includes Candidate registration,Submission,Scheduled date, Venue, and authority details from Pending Tab.
  • HOD can approve the request and it will be sent to the next higher authority for approval once approved by HOD.
  • HOD will be able to check list of candidates details whose colloquium is approved in Approved Student List.

2) Send back to Students

  • HOD can send back candidates request with Remark in case of not available,want to change schedule or any other reason.
  • If HOD choose an option of send back to students, candidate will be able to resubmit it with suggested changes.After re-submission by candidate,request will be sent to all concerned authorities again for approval.
  • HOD can check Sent back candidate list in Sent Back to Student List tab.

Step by step

Follow Below mentioned steps

1) Job tray in HOD login : Student colloquium Approval

Hod collo.png

2) Colloquium approval by HOD

Approval hod collo.png
Hod colloquium.png
Collo app.png

3) Send back to student with Remark