Guest Room Booking

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Revision as of 11:02, 20 September 2019 by Rituja.pardeshi (talk | contribs) (Guest Room Booking)
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Guest Room Booking

Guest room booking enables selection of rooms to be allocated to the guests. Entire process of rooms allocation, check-in, check-out, invoicing, etc. can be carried out.

Roles

Hostel Admin, Warden

Path

Hostel Admin login >> Hostel Allocation >> Guest Room Booking

OR

Warden login >> Hostel Allocation >> Guest Room Booking

Inputs Needed

  • Hostel Policy applicable.
  • Active Hostel plan.
  • Dates for check in and check out.

Functionality

  • Guest room booking.
  • Event booking
  • Check in option.
  • Check out option.
  • Available room list.
  • Guest room booking history.
  • Booking calendar view with different color indicators.

Configuration and it's effects

Primary Functionality

1. Room Booking

  • By selecting dates list of requisition appears.
  • By clicking on book now option user will be routed to room allocation page.
  • Available room can be selected by specifying the count for guests.
  • Confirm the charges mode and save the bookings.

2. Event Booking

  • By selecting dates list of booking appears.
  • Based on selection of entry user gets routed to checkout page.
  • Check out process can be completed for an event.

3. Check In

  • After booking confirmation process the booking details goes to check in page.
  • By selecting booking details changes in allocation can be made.
  • On change booking page details like applicable tariff, concession, etc. can be specified.
  • Allocation or De-allocation of room can be done.
  • Post room allocation income receipt can be generated for the transaction.
  • Once checked in the guest details moves to next tab that is check out.

4. Check Out

  • Guest check in details shall appear in the listing.
  • By selecting an entry user can extend the stay or opt for check out option.
  • For extending stay it shall ask to selecting new checkout date.
  • At the time of checkout any additional charges applicable can be entered and same can be settled by clicking on Income receipt.
  • Option to print receipt.

5. Available Room

  • By selecting Hostel building and floor list of total rooms in that building appears.
  • Capacity, availability and charges for the rooms will be mentioned.
  • Different color indicators for available, allocated and fast filling rooms.

6. Guest Room Booking History

7. Booking Calendar

Step by step

Follow Below mentioned steps