Difference between revisions of "Synopsis Approval by HOD"

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== '''Synopsis Approval by HOD''' ==
 
== '''Synopsis Approval by HOD''' ==
Synopsis submitted by student requires certain approval and evaluation by Guide,HOD,Thesis dept,Dean and referee.Once synopsis is reviewed by Candidates Guide it will be sent to HOD of the department which user can define in Synopsis Component.   
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A '''Synopsis''' is a short, systematic outline of your proposed '''Thesis'''.Synopsis submitted by candidate will be sent to the respective competent authority (Guide ,HOD, Thesis dept and referee) and/or Dean of Faculty for evaluate and approve.Once synopsis is reviewed by Candidates Guide it will be sent to HOD of the department which user can define in Synopsis Component.HOD can review candidates synopsis and approve it.   
  
 
== ''' Roles ''' ==
 
== ''' Roles ''' ==
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== ''' Path ''' ==  
 
== ''' Path ''' ==  
Faculty » Academics » HOD/Synopsis/Thesis Approval » Guide Approval » Guide Synopsis Approval
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Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Synopsis Approval
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== '''Pre-requisites''' ==
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* HOD approval required should be configured in Synopsis Configuration
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* Candidates synopsis must be approved by Guide
  
 
== '''Terminologies Used''' ==
 
== '''Terminologies Used''' ==
* '''Guide :''' Candidates Examiner who will guide him in accomplishment of his Thesis or dissertation.
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* '''Guide :''' Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
 
* '''HOD :''' Head of the Department
 
* '''HOD :''' Head of the Department
 
* '''Dean :''' The head of a university faculty or department.
 
* '''Dean :''' The head of a university faculty or department.
 
* '''Referee :''' A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
 
* '''Referee :''' A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
 
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* '''Convocation Year :''' Convocation means a large, formal meeting, esp. for the ceremony at a university at the end of a course of study.We can define period to identify candidate who have registered or accomplished their Synopsis & Thesis in defined Convocation Year.
== '''Inputs Needed ''' ==
 
 
 
* Referee details
 
* Referee Priority
 
* Approval/Send Back to Students
 
  
 
== <b>Functionality</b> ==
 
== <b>Functionality</b> ==
 
1) '''Approve'''
 
1) '''Approve'''
  
* Based on student submission One PDF file will be generated and shown in Pending tab which Guide can evaluate and decide to approve or Send back.Once it is approved by Guide it will be sent for approval to the HOD.
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* Once candidate synopsis is approved by Guide,one alert will be sent to the HOD to approve Candidate synopsis.HOD can download and approve candidate synopsis after approval.Once it is approved by HOD it will be sent for approval to the Thesis Dept.
2) '''Add/Suggest Referee'''
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* HOD will able to check status of candidates submission and can communicate with respective authorities to take further action.
* If guide choose to approve candidates submission then he/she can suggest referee by accepting declaration of evaluation Rules of Synopsis & Thesis.
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* Master and Ph.d candidate is given in separate tab,so that they can get the candidates details as per the degree type.
 
 
* Guide will be able give priority to Referee which will be considered in sending invitation after finalized referees by dean.
 
3) '''Send back to Students'''
 
* Guide can send back submission with Remark to the candidate in case of any suggestion or changes required.
 
* If Guide choose an option of send back to students, candidate will be able to make the required changes and resubmit it.After re-submission by candidate, it will be sent for approval to the guide again.
 
4) Guide will able to check approved,pending and send back candidate details.
 
 
 
5) Guide can also check status of other approval authorities and communicate for further process.
 
 
 
 
== '''Step by step''' ==
 
== '''Step by step''' ==
 
  Follow Below mentioned steps
 
  Follow Below mentioned steps
1) '''Job Tray for Synopsis approval'''
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1) '''Job Tray for Synopsis approval by HOD'''
 
[[File:HOD approval.png|border|center|frameless|895x895px]]
 
[[File:HOD approval.png|border|center|frameless|895x895px]]
Path : Faculty » Academics » Guide/Synopsis/Thesis Approval » Guide Approval » Guide Synopsis Approval
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Path : Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Synopsis Approval
[[File:Approval guide.png|border|center|frameless|895x895px]]
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[[File:Hod Approval.png|border|center|frameless|887x887px]]
2) '''Add/Suggest Referee'''
 
[[File:Add referee1.png|border|center|frameless|897x897px]]
 
[[File:Referee suggest.png|border|center|frameless|897x897px]]
 
[[File:Approved.png|border|center|frameless|891x891px]]
 
3)Approved Student List
 
[[File:Approved list.png|border|center|frameless|895x895px]]
 
4)Send back to Student List
 
[[File:Send back.png|border|center|frameless|895x895px]]
 

Latest revision as of 20:53, 20 April 2020

Synopsis Approval by HOD

A Synopsis is a short, systematic outline of your proposed Thesis.Synopsis submitted by candidate will be sent to the respective competent authority (Guide ,HOD, Thesis dept and referee) and/or Dean of Faculty for evaluate and approve.Once synopsis is reviewed by Candidates Guide it will be sent to HOD of the department which user can define in Synopsis Component.HOD can review candidates synopsis and approve it.

Roles

Faculty

Path

Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Synopsis Approval

Pre-requisites

  • HOD approval required should be configured in Synopsis Configuration
  • Candidates synopsis must be approved by Guide

Terminologies Used

  • Guide : Guide shall mean a member of the academic staff of the University/Constituent Unit, who guide/supervise the research work of the candidate.
  • HOD : Head of the Department
  • Dean : The head of a university faculty or department.
  • Referee : A referee is someone who has been given the responsibility of evaluating the suitability of thesis and the candidate for the award of PG and Ph.d.
  • Convocation Year : Convocation means a large, formal meeting, esp. for the ceremony at a university at the end of a course of study.We can define period to identify candidate who have registered or accomplished their Synopsis & Thesis in defined Convocation Year.

Functionality

1) Approve

  • Once candidate synopsis is approved by Guide,one alert will be sent to the HOD to approve Candidate synopsis.HOD can download and approve candidate synopsis after approval.Once it is approved by HOD it will be sent for approval to the Thesis Dept.
  • HOD will able to check status of candidates submission and can communicate with respective authorities to take further action.
  • Master and Ph.d candidate is given in separate tab,so that they can get the candidates details as per the degree type.

Step by step

Follow Below mentioned steps

1) Job Tray for Synopsis approval by HOD

HOD approval.png

Path : Faculty » Academics » Guide/Synopsis/Thesis Approval » HOD Approval » HOD Synopsis Approval

Hod Approval.png